DATA PROTECTION INFORMATION FOR APPLICANTS
This data protection information applies to applicants of the Swiss Steel Group, in particular via the global application portal.
1. RESPONSIBLE AND DATA PROTECTION OFFICER
Controller:
The main controller for providing the application portal is:
Steeltec AG
Emmenweidstrasse 90
CH-6020 Emmenbrücke
Switzerland
(Swiss Steel)
Other controllers may be the Group companies in whose name the respective position is advertised, or which are involved in the application process.
Data Privacy Officer:
You can reach the Corporate Privacy Officer at:
dpo@swisssteelgroup.com
2. PURPOSES AND LEGAL BASIS OF PROCESSING
We process your data for the following purposes and on the basis of the following provisions.
2.1 Provision of the portal
We process personal data in order to operate the portal. For this purpose, the technically necessary data for the use of the website is processed. This includes the use of technical required 1st party cookies. If you create and use an account, we process the data provided and/or necessary for this purpose.
2.2 Application process
We process your data to carry out specific application processes. This includes in particular the analysis of information and the selection of optimal candidates.
2.3 Talent database
We may include you in our global talent database to consider you for potentially interesting positions in the future. Your data will therefore be kept longer and made available to our recruiters according to certain criteria.
However, this is only done with your consent, which we obtain from you during the process.
3. RECIPIENTS / CATEGORIES OF RECIPIENTS
In the course of providing the portal and recruiting services, we cooperate with service providers, partners, public authorities and other third parties who may receive personal data as part of their services.
3.1 Service provider
For provision of services such as communication, video conferencing or other services in connection with the recruiting process as well as technical support, IT service providers may receive data under certain circumstances. In the context of consulting services, audit engagements or legal support, we share data with the respective companies or professional groups.
3.2 Public bodies
Insofar as we are legally obliged, we may pass on data to authorities, courts or social/pension insurance companies.
3.3 Group companies
Swiss Steel is a globally operating company and recruitment is organized on a group-wide basis. For this reason, candidates or applicant information will be shared with other companies of the Swiss Group if this is necessary for recruiting purposes. This is especially related to the profile of candidate or position.
4. TRANSMISSION TO BODIES OUTSIDE THE EEA/SWITZERLAND
Your data may be transferred to entities outside the EEA/SWITZERLAND if this is necessary for recruitment purposes, in particular for global functions and/or positions for group companies from non-EEA countries. If there is no EU Commission (or the equivalent authorities in other jurisdictions) adequacy decision or for the country of the recipient, we use the EU standard contractual clauses to ensure an adequate level of data protection. Countries to which personal data may be transferred are all countries in which companies of the Swiss Group have their registered office and which may be related to the application. Please find specific information on https://www.swisssteel-group.com/en/locations/all-locations-of-the-swiss-steel-group
For more information, please contact the Corporate Privacy Officer.
5. DURATION OF RETENTION
As a matter of principle, we store personal data for as long as is necessary for the implementation of the stated purposes, for as long as we are subject to statutory retention obligations or for the duration of any limitation periods if we require the data for legal defense.
Candidate data in our portal is anonymized after 6 months, unless candidates have agreed to further storage. Anonymized data is kept for statistical purposes for 60 months before it is deleted.
6. SOURCE OF DATA
We may receive personal data about you from third-party sources such as recruiting firms, social media companies, government sources, business partners, companies that we acquire or seek to acquire or combine with our business, data providers, and other publicly-available sources.
7. AUTOMATED INDIVIDUAL DECISION-MAKING/PROFILING
There is no automated decision-making.
8. RIGHTS OF DATA SUBJECTS
There is a right to information about the personal data processed by the controller, a right to rectification of inaccurate data, a right to erasure of personal data, a right to restriction of processing and a right to data portability.
Consents given can be revoked at any time with effect for the future.
Furthermore, the data subjects have the right to lodge a complaint regarding the data processing with a supervisory authority.
Right of objection
Data subjects have the right to object at any time, on grounds relating to their particular situation. In the case of data processing for direct marketing, data subjects may object to the processing at any time, even without the existence of the aforementioned grounds. |
9. NECESSITY OF DATA PROVISION / CONSEQUENCES OF NON-PROVISION
There is no legal necessity to provide the data, but we cannot provide the mentioned services without the data.
10. UNITED STATES TERMS
If you are a resident of the United States, the following terms apply supplementary to the processing of your personal data.
10.1 PERSONAL DATA PROCESSED
We may process the below types of personal data on connection with the portal.
Information You Provide:
- Contact Information, such as name, email address, phone number, and postal address.
- Resume Information, such as qualifications, skills, employment or education history, or other resume information.
- Reference Information, such as name and contact details of your references or others you refer to us to speak about your application.
- Social Media Information, for example if you provide us a link to or other access to a social media account, we may collect or access any information you permit to be shared through or from your social media account and other information depending on the social media platform.
- Compensation Information that you voluntarily provide and which may depend on your region and applicable laws and regulations.
- Background Check Information, subject to applicable law.
- Other Qualification Information such as information about your personality, competency, ability and suitability for a position.
- Survey Information from surveys we or our third parties conduct in connection with our recruiting activities.
- Sensitive Information that you voluntarily provide at your sole election such as gender identity, religious or political affiliation, sexual orientation, age, language, abilities/disabilities, veteran status, race, ethnicity, other defining characteristics or as defined by applicable law.
- Visual and auditory information such as your image and voice collected in connection with video-conferencing software.
You are responsible for the personal data you provide or make available to us in connection with your application. All personal data you provide must be truthful, accurate and not misleading in any way. You may not provide information that is obscene, defamatory, infringing, malicious, or that violates any law. If you provide personal data of a third party (such as a reference) you are responsible for providing any notices and obtaining any consents necessary for us to collect and use such personal information as described in the Notice.
Information We Collect Through Automated Means:
When you use the portal, we collect and analyze information via temporary cookies, such as your IP address, browser types, location, browser language, operating system, referring and exit pages and URLs, error logs, and other similar information.
Information We Obtain From Third Parties:
We may receive personal data about you from third-party sources such as recruiting firms, social media companies, government sources, business partners, companies that we acquire or seek to acquire or combine with our business, data providers, and other publicly-available sources.
10.2 PURPOSES OF PROCESSING
In addition to the purposes described in Section 2 of the Notice, we may also process personal data to conduct background checks and verify the information you provide, process your onboarding if you are hired, and comply with applicable labor and employment laws.
We may process Sensitive Data as set forth above to develop and foster a diverse and inclusive workforce and/or to monitor any of our equal opportunity or diversity programs. Unless explicitly required in a job application, no such sensitive information is required and it will not be used to evaluate your suitability for a position. If you have a disability and would like us to consider any accommodation, you may disclose or provide that information during the recruiting process.
Aggregate/Deidentified Data. We may aggregate and/or deidentify any information collected through the portal so that the information can no longer be linked to you or your device. We may use the aggregated and/or deidentified information for any purpose.
10.3 RECIPIENTS
In addition to the recipients in Section 3 of the Notice, we may also share your personal data with background check providers as well as other companies in the course of a corporate transaction, such as if we buy, merge, or partner with other companies. In such transactions (including in contemplation of such transactions), information of applicants may be among the transferred assets. If a portion or all of our assets are sold or transferred to a third-party, your personal data may be one of the transferred business assets. If such transfer is subject to additional mandatory restrictions under applicable laws, we will comply with such restrictions.
We may also share your personal data where you provide consent.
10.4 SECURITY
We take technical and organizational security measures to protect the information provided to us in connection with the portal or our recruiting activities from loss, misuse, and unauthorized access, disclosure, alteration, or destruction. The safety and security of your personal data also depends on you. Where we have given you (or where you have chosen) a password for access to certain parts of our portal, you are responsible for keeping this password confidential. Do not share your password with anyone.
Unfortunately, the transmission of information via the internet is not completely secure. Although we use measures to protect your personal data, we cannot guarantee the security of your personal data transmitted to our portal or otherwise provided to us. Any transmission of personal data is at your own risk. We are not responsible for circumvention of any privacy settings or security measures contained on our portal.
10.5 CHILDREN’S PRIVACY
The portal is intended for general audiences and not for children under the age of 18. If we become aware that we have inadvertently collected or received personal data from children under the age of 18 without valid parental consent, we will take reasonable steps to delete it as soon as possible. We do not knowingly process data of children under the age of 18 without parental consent.
10.6 THIRD PARTY WEBSITES AND APPLICATIONS
Our portal may provide links to third-party websites or applications (“Third-Party Sites”). Such Third-Party Sites are outside our control and not covered by this Notice. We are not liable for any information, content, products, services, software, or other materials available on or through Third-Party Sites. The use of a Third-Party Site or any information or other content found on Third-Party Sites is subject to and governed by the terms and conditions of such Third-Party Sites. We encourage you to review the privacy notices posted on such Third-Party Sites.
Third-Party Sites may include video conferencing software services we provide in connection with our application processes. Personal data processed by such Third-Party Sites may include the data set forth in Section 1 of this Addendum. Please see Section 2 of this Addendum regarding requests for accommodation.
We will retain a copy of recorded videos as set forth in Section 5 of the Notice. We reserve the right to use any recorded videos or related information in accordance with the Notice, including to disclose such information with law enforcement.
10.7 CHANGES TO THE NOTICE
We reserve the right to amend the Notice at any time to reflect changes in the law, our data collection and use practices, our portal, or advances in technology. We will make the revised Notice accessible through the portal, so you should review the Notice periodically. The “Last Updated” date included at the end of this Notice will indicate when it was last updated. By continuing to access the portal, you are confirming you have read and understand the latest version of the Notice.
10.8 MISCELLANEOUS
This Notice is governed by the laws of the state of Illinois, USA. You irrevocably and unconditionally submit to the jurisdiction of the courts of Chicago, USA for the purpose of any suit, action or other proceeding arising out of or based upon the Notice.
Last updated: 2023
